Project Coordinator

The Project Coordinator coordinates and supports construction proposal submissions and project billing activities, ensuring compliance with client requirements and contract terms. This role partners with estimating, operations, project management, accounting, and vendors to assemble accurate proposals, manage document control, prepare and submit invoices, and track billing and payment milestones to support successful project execution.

Requirements

• 3+ years of experience in construction administration, proposal coordination, estimating support, billing, or invoicing
• Proven ability to manage multiple deadlines and deliver accurate work under time pressure
• Experience preparing and submitting construction invoices (T&M, progress billing, unit price, or milestone)
• Ability to read and follow RFP instructions, bid forms, and client submission requirements
• Strong document control skills, including version tracking and compliance checklists
• Proficiency with Microsoft Office, especially Word, Excel, and Outlook
• Working knowledge of Adobe Acrobat for compiling, formatting, and reviewing PDFs
• Clear, professional written and verbal communication skills
• High attention to detail with strong proofreading and quality-check habits
• Ability to work effectively with estimating, operations, project management, field teams, and accounting
• Ability to handle confidential pricing and sensitive project information appropriately

Benefits

• 401k Matching
• Generous Paid Time Off
• Health Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance
• Disability Insurance