Event Coordinator / Service Staff / Host / Hostess (Hospitality) in Cologne & Düsseldorf

Are you experienced in service and want to support regular networking events for high-ranking executives in Cologne and Düsseldorf?

Then this job might be just right for you!

Information about the events:

• What: Networking events for approximately 10-20 high-ranking executives from medium-sized and large companies, in a relaxed atmosphere, with good food and drinks.
• When: About 3 times a month, always on Wednesdays or Thursdays from 18:30 to 22:30. You should be able to attend as often as possible. The dates are fixed at least 3 months in advance.
• Where: In upscale restaurants in the city center of Cologne and Düsseldorf.

Start date

January 2025.

Time investment

Please reckon with a total expenditure of about 6-7 hours per event, including:

• 1 hour preparation
• 4 hours at the event
• 1-2 hours post-processing

Pay

The pay is €170 per meetup, plus €20 to cover smaller expenses such as printing and travel costs. You should be able to submit invoices.

About SAWOO

SAWOO is a young, dynamic company from Munich with 15 employees, most of whom work remotely. Our team works from 6 different countries. We build and operate communities around decision-makers from medium-sized and large companies to support them through collaborative learning and networking, to overcome challenges and to develop personally and professionally.

To this end, we organize physical and virtual networking events, conferences, podcasts, and other networking opportunities for community members. We also operate websites and LinkedIn and WhatsApp channels, through which we publish custom content, such as posts, newsletters, and blog posts, and connect community members with each other.

Members of our communities are, for example, executives from renowned companies such as Bosch, Mercedes, Porsche, Lufthansa, BMW, Airbus, Amazon, Siemens, etc. Our goal is to welcome two million active members in our communities by 2034.

Our clients include, for example:

• PwC
• Bitkom
• H&Z Consulting
• EGYM Wellpass
• EMERAM Capital

Impressions of our meetups

LEADERS IN CONSULTING | Munich, London & Cologne: https://www.linkedin.com/feed/update/urn:li:activity:7250453278822457344

Procurement Initiative | London & Cologne: https://www.linkedin.com/feed/update/urn:li:activity:7249792843219697664

Tech Insurance Leaders | New York: https://www.linkedin.com/feed/update/urn:li:activity:7251966307187728384

Cyber Insurance Leaders | London: https://www.linkedin.com/feed/update/urn:li:activity:7252660020410990592

SUSTAINX | Munich & Hamburg: https://www.linkedin.com/feed/update/urn:li:activity:7239928620775874561

Your tasks

Preparation:

• Printing and preparing name tags and questionnaires for participants as well as some other documents for the meetup host.
• Bringing smaller materials, such as pens and clipboards.
• Imprinting participant names so that you can personally greet them upon arrival.

During the meetup:

• Making smaller preparations at the venue and finalizing arrangements with the meetup host and the location staff before the guests arrive.
• Friendly greeting of the guests and handing over name holders.
• Checking off and filling out the participant list.
• Ensuring that the service staff provides the guests with sufficient food and drinks, or asking them yourself about drink preferences.
• Supporting the meetup host with all matters during the event.
• Taking photos of the event for social media.
• Filming the introduction round, so that we can connect the participants based on the challenges and experiences they mentioned after the event.
• Ensuring that the agenda from the meetup host is roughly followed.
• Ensuring that the guests fill out an exit questionnaire before leaving the meetup and collect them.

Post-processing on the same evening of the event:

• Filling out your own small questionnaire to give us feedback on the event.
• Adding the participant list with the challenges and experiences mentioned during the introduction round (supported by the video recording).
• Ensuring that the participant list is complete and correct.
• Uploading the participant list, as well as all questionnaires, photos, and videos.

Your goals

Above and beyond guest experience: We provide excellent service to ensure an unforgettable stay at our meetups. We exceed the expectations of our community members and focus on details, as they are ultimately decisive.

Clean working method: You work with great care in the preparation and post-processing of the events. Especially, you ensure that the participant list, questionnaires, photos, and videos are absolutely complete and reach us on the evening of the event.

Proactive communication: You communicate proactively if you have feedback or suggestions, or if something has gone wrong. Only in this way can we always improve.

Your profile

You have at least 2 years of experience in upscale hospitality (preferably reception or service) or gastronomy and know what excellent service entails.

You approach international guests and executives safely and professionally.

You speak native German and can communicate fluently in English.

You bring your full commitment, are proactive, and enjoy giving your all.

You are reliable and work with great care in the preparation and post-processing of the meetups.

You are open to feedback and new ideas.

Benefits

Competitive pay of €190 per meetup.

Good planning, as the meetup dates are fixed at least 3 months in advance.

Direct contact with high-ranking decision-makers from renowned companies and insights into their thinking, actions, and challenges.

Interesting insights into current trends and challenges in various industries.

Developing organizational and communicative skills as well as collecting experience in event management.

Outro

For further information and impressions, visit our website - https://www.sawoo.io/career

We look forward to hearing from you!

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