Project Coordinator

The Project Coordinator is an entry-level position supporting Project Managers in the end-to-end execution of client orders, assisting with timelines, vendor communication, and internal processes to ensure accurate and timely fulfillment.

Requirements

• Assist in coordinating multiple Promotional and Print projects, ensuring timelines are met in a dynamic environment.
• Serve as a supporting point of contact for clients, helping maintain satisfaction and alignment with project goals.
• Support the order lifecycle process—including gathering details, entering data into ERP systems, and monitoring progress from quote to delivery.
• Collect order specifications, request quotes from approved vendors, and track production timelines to support cost control and on-time delivery.
• Collaborate with internal teams and vendors to help ensure smooth and timely execution of projects.
• Assist with logistics, basic inventory tasks, and eCommerce operations including updates to client stores and routine maintenance.
• Ensure adherence to internal systems and processes, assist with supplier invoice tracking, and support work-in-progress (WIP) updates.
• Provide administrative and project support to the team and contribute to broader business initiatives as needed.
• Additional administrative tasks as assigned by Production Manager or Management

Benefits

• 40 hours per week
• Overtime based on business needs