Accounts Payable & Project Support Specialist

We are seeking a detail-oriented and proactive Accounts Payable & Project Support Specialist to join our team. In this role, you will manage vendor invoices, project-related costs, and related administrative tasks, ensuring accuracy and timely processing.

Requirements

• Post approved SSG labor to JobTime and ensure proper project cost allocation.
• Download, save, and manage vendor and UPS invoices in the appropriate folders.
• Enter project-related vendor invoices, routing those that require approval to the appropriate project manager and noting approvals.
• Resolve invoice discrepancies, disputes, and delays, following up as needed with project managers or vendors.
• Track orders pending UPS costs, manually post costs, and update follow-ups.
• Manage and respond to emails, alerts, and inquiries in our internal ERP system, redirecting misdirected tasks, calls, or voicemails as appropriate.
• Research and correct errors, glitches, or oversights in project and vendor records.
• Ensure all project-related vendor invoices are entered and up to date, particularly around month-end, commission scheduling, or special payment terms.
• Maintain accurate and organized records for all financial and project-related documentation.
• Support colleagues by explaining processes, teaching, and assisting with troubleshooting as needed.

Benefits

• PTO
• Holiday Pay
• 401K
• 100% Paid Medical, Dental, and Vision Insurance for employees
• Parental Leave
• Life Insurance
• Charity Matching Program
• Disability Insurance
• Tuition reimbursement
• Referral bonus program
• ESOP (Employee Stock Option Program)