Office Manager

The Office Manager will oversee the general administrative function and activities of the office, providing high-level administrative support and assistance to the CEO and other assigned leadership staff.

Requirements

• Oversee the daily work activities of the office
• Provide high-level administrative support and assistance to the CEO and other assigned leadership staff
• Perform clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff
• Arrange travel and accommodations for executives
• Schedule and attend meetings on behalf of executives, taking notes and recording minutes
• Receive incoming communication or memos on behalf of senior staff, review contents, determine importance, and summarize and/or distribute contents to appropriate staff
• Perform office tasks including maintaining records, ordering supplies, and performing basic HR functions
• Oversee telephone services, email correspondence, and mail distribution
• Maintains records, documentation, and files, particularly more complex or sensitive files such as employee files
• Perform or facilitate maintenance of office equipment including cleaning, maintenance, and repairs
• Oversee petty cash fund
• Maintain inventory of office supplies; orders new supplies as needed
• Maintain office files; implements an efficient system for other staff to access files and records
• Perform other related duties as assigned