Weâre looking for a dynamic Human Resources Coordinator (18 Month Temporary Contract) to support and coordinate key HR functionsâfrom recruitment and onboarding to development and employee relations.
Requirements
- Address general employee inquiries about HR-related areas; escalate issues to appropriate manager as well as internally within HR
- Represent the department as a visible, approachable and professional HR resource
- Complete and/or process and maintain documentation and transactions in HR systems for events throughout the employee lifecycle including: new hires; leave of absence; benefit changes; transfers; and departures including changes on third party websites (e.g., ADP)
- Create appropriate employee documentation including drafting letters and memos
- Use and manage HR systems (e.g., Success Factors, ADP, JazzHR) at a high level of proficiency and troubleshoot issues including designing workflows, report writing and finding efficiencies
- Maintain manual and computerized filing, HRIS and web-based HR systems
- Maintain and design databases to track, compare data and present information, including headcount and HR reports and engagement survey data
- Assist in the implementation of various training initiatives and successfully monitor attendance and participation in such programs
- Coordinate, research, plan and execute programs such as social events, Take Your Kids to Work day, Service Awards and Fundraising events
- Ensure compliance with employment laws
- Act as point person for sending and posting employee communications on TPA intranet (under direction of HR leaders)
- Track and report on completion of employee processes (eg, performance management; forms completion, etc.)
- Perform various audits as required to ensure accuracy of data on both internal and external program/sites
- Draft new job postings or update existing ones in consultation with hiring manager and HR team
- Enter job postings into applicant tracking system and post on sites as appropriate; communicate recruitment status to hiring team
- Support the recruitment process as required, from shortlisting and screening calls to booking interviews, to participating in interviews and debriefs
- Facilitate interview process through creation of interview questions, scheduling onsite and online interviews and distribution and completion of interview packages (conflict of interest, returned interview notes, etc.)
- Prepare offer letters, under guidance of HR team members; coordinate sending of offer letters through applicant tracking system
- Use, maintain and enhance the applicant tracking system/recruitment processes
- Complete onboarding requirements for all new hires, such as preparing letters of offer and scheduling orientation sessions
- Complete the onboarding process for new hires, as appropriate: including setting up personal record files, forms completion and distribution to appropriate departments/third parties, sending and tracking completion of new hire documentation
- Coordinate and assist in New Hire Orientation initiatives (e.g., workshops, new hire breakfast, training on HR systems, etc.) as appropriate
- Coordinate with recruitment agencies and post-secondary educational institutions as directed by the HR team
- Participate in various and ad hoc HR projects including conducting research; conducting analysis; and developing communication materials
- Identify opportunities for continuous improvement of HR processes, documents, systems and initiatives
Benefits
- Generous Paid Time Off
- 401k Matching
- Retirement Plan
- Visa Sponsorship
