Legal Practice Assistant

The Legal Practice Assistant provides administrative support for attorneys and other timekeepers in the HCLS Litigation Practice Group. The role involves performing various administrative tasks, delivering high-level customer service, and producing an excellent work product. The successful candidate will anticipate and proactively meet the business needs of the attorneys and execute assignments demonstrating a general knowledge of the assigned timekeepers’ practice areas and clients.

Requirements

• Perform specialized administrative work for the practice group while demonstrating a strong technical proficiency and an understanding of firm procedures.
• Develop and maintain a deep understanding of department objectives, key activities, and requirements in order to anticipate and proactively address the needs of the team.
• Code and enter timekeeper's time and costs in the firm's time and billing system.
• Coordinate large volume client billing, using sophisticated software and procedures that may require client specific instructions and multiple revisions.
• Support new client and business development efforts by opening and closing new matters and submitting requests for conflicts of interest checks.
• Process expense reimbursement requests and process invoices in a timely manner.
• Serve as a knowledge resource in specific practice group requirements and firm policies and procedures.
• Collaborate with resources inside and outside the firm as appropriate to complete projects or tasks.
• Manage information electronically using the firm’s database file management system and records management system.
• Provide overflow assistance to administrative legal support team.
• Assist in fostering an environment of superior customer service, collaboration, commitment, team spirit, pride, and trust.
• Maintain attorney bar membership records and CLE records.
• Identify and respond to internal and external client inquiries in a timely manner and seek feedback/follow-up as appropriate.
• Prepare and file legal documents in Federal and State courts, including electronic filings.
• Prepare legal documents, correspondence, and binders.
• Provide administrative support for all aspects of litigation, including discovery and trial preparation.
• Manage detailed tasks such as reviewing information, submissions, and reports, and coordinating the distribution of these and other materials.

Benefits

• Health Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance
• Retirement Plan
• Generous Paid Time Off
• Employee Assistance Program
• Flexible Work Schedule