The Contracts Administrator provides comprehensive administrative support to Trust Automation's Contracts Department in support of the company's $400M IDIQ prime contract and all government contracts.
Requirements
- Provide administrative support to all members of the Contracts Department
- Assist with contract administration tasks across both prime government contracts and subcontracts
- Help maintain comprehensive contract files (both physical and electronic)
- Coordinate meetings, prepare agendas, and document action items for contracts team
- Assist with department workflow management and process improvement initiatives
- Track and monitor contract performance metrics
- Support preparation of contract modifications, amendments, and administrative documents
- Assist with reviewing and processing invoices for accuracy and completeness
- Help organize and prepare documentation for audits and reviews
- Tracking & Monitoring Assistance
- Assist in maintaining tracking systems for contract milestones, deliverables, subcontractor performance, and key dates
- Help monitor contract and subcontract schedules, providing reminders to managers of upcoming deadlines
- Support preparation of status reports and presentations for internal stakeholders
- Assist with data entry and maintenance of contracts management systems
- Help track action items and follow-up activities across the department
- Compliance Support
- Assist in ensuring proper flow-down of terms and conditions to subcontractors
- Help verify subcontractor compliance documentation (insurance certificates, representations, certifications)
- Support audit preparation by organizing files and gathering requested documentation
- Assist with maintaining compliance checklists and verification records
- Help ensure all required contract administration activities are completed on schedule
- Cross-Functional Coordination
- Coordinate with Purchasing Department on PO-related documentation and tracking
- Assist with communications between Contracts Department and Finance, Program Management, and other internal teams
- Help facilitate information flow between contracts team and external consultants or legal counsel
- Support proposal development efforts with administrative assistance and document preparation
