Contracts Coordinator

U.S. Engineering Service is seeking a Contracts Coordinator to provide administrative and operational support in the preparation, review, and maintenance of mechanical service agreements. The role ensures contract compliance, accurate documentation, and efficient processing in accordance with company policies and client requirements.

Requirements

• Assists with the setup, renewal, and management of preventive maintenance contracts within company systems.
• Reviews contract details to ensure accuracy, completeness, and consistency prior to activation.
• Updates and maintains records for contract terms, rates, inspection schedules, and billing information.
• Monitors active service agreements to verify inspections, renewals, and invoicing occur on schedule.
• Maintains well-organized and current electronic and physical contract files.
• Assists with monthly preventive maintenance contract billings and related documentation.
• Prepares and distributes reports and summaries to support contract management activities.
• Communicates with internal departments and customers to clarify contract terms, resolve issues, and ensure service accuracy.
• Supports process improvements and contributes ideas to streamline contract administration and tracking.
• Provides general administrative and coordination support to the contracts and service operations team.

Benefits

• Year-end bonus based on company and/or individual performance
• Paid time off
• Industry-leading benefits package, including health, dental, and vision plans
• Matching retirement contributions
• Matching 529 contributions