Common Services Associate

The Common Services Associate post ensures effective and efficient management of inter-related operational and logistical activities in the areas of general administration, common premises and operational services to UN Agencies, common services budget preparation and execution monitoring and cost recovery and office compound services.

Requirements

• Advise UNDP Management on issues related to common services
• Prepare the Common Services Annual Work Plan
• Maintain and update documents and records
• Provide secretariat support services to the Operations Management Team
• Quality Control: Ensure that common services clients use standardized documents/forms and procedures
• Submit regular business reports to the Operations analyst and OMT Chair
• Liaise with Government departments, UN Agencies, and contractors on premises-related issues
• Prepare the common premises invoices for all participating agencies
• Track expenditures related to common services and prepare monthly expenditure reports
• Support management by monitoring and reporting agency contributions to the common services budgets
• Produce monthly reconciliations of expenditure for common services suppliers
• Monitor feedback from clients to ensure satisfaction
• Track service requests to identify trends and improve service delivery
• Maintain data on space allocations and update any occupancy changes
• Oversee renovation, cleaning, painting, fumigation schedules, and certify payments
• Liaise with the landlord to ensure effective functioning of elevators, parking space issues, accessibility to the compound and other related aspects
• Ensure the optimal functioning of the UN building