The Administrative Assistant provides high-level administrative and analytical support, identifies and improves operational processes, and enhances the efficiency of the Neonatology section. Performs comprehensive administrative tasks to facilitate the daily operations of the Neonatology section, including managing schedules, coordinating meetings and events, and maintaining records.
Requirements
- Provide daily administrative support to clinical and program leaders within the Neonatology section.
- Provide administrative assistance including project plans, scheduling meetings, coordinating resources, planning, and execution of deliverables for standing meetings, lectures, and projects in the section.
- Track and help drive completion of key deliverables and follow up on outstanding items.
- Manage administrative, expense, and logistic support for the section chief and other leaders, including but not limited to project schedules, calendar management, room reservations, expense management, travel logistics, and faculty and staff recruitment efforts.
- Prep, set up, execute, and follow up on meetings, interviews, functions, and projects ensuring oversight is well-coordinated, timely, and effective.
- Organize and manage meetings and other section initiatives.
- Enhance and continually refine the onboarding process for new faculty, staff, and trainees, while also providing hands-on assistance with their onboarding needs.
- Oversee the Medical Staff Office credentialing, re-credentialing, licensure, and certification processes for faculty, academic personnel, and Advanced Practice Providers.
- Provides confidential and high-level administrative support for a leader.
- Coordinates information flow from leader's office to University.
- May staff Board of Directors meetings.
- Relieves leaders of administrative responsibilities.
- Initiates correspondence and other written materials under own signature or for signature of the leader.
- Triages emails and telephone calls for action.
- Resolves routine and complex inquiries.
- May act as liaison to Board of Directors.
- Coordinates special projects as directed by the leader.
- Prepares write ups for recommendations for operational and administrative problems.
- May manage a portion of the leader's budget, monitoring and reconciling accounts.
- Prepares financial and/or administrative reports.
- Prepare special reports and summaries, assists in managing daily operation of the office, and may assist in developing administrative goals and policies.
- Maintains the leader's calendar, exercising considerable discretion and judgment as to priorities and effective use of the leader's time.
Benefits
- Health insurance
- Retirement plan
- Paid time off
