The Administrative Assistant provides high-level administrative and analytical support, identifies and improves operational processes, and enhances the efficiency of assigned section(s). Performs comprehensive administrative tasks to facilitate the daily operations of multiple sections, including managing schedules, coordinating meetings and events, and maintaining records. The ideal candidate should possess strong organizational and communication skills, be proficient in Microsoft Office software, and have a knack for problem-solving.
Requirements
- Provides daily administrative support to clinical and program leaders within the section(s).
- Provides administrative assistance including project plans, scheduling meetings, coordinating resources, planning, and execution of deliverables for standing meetings, lectures, and projects within the assigned section(s).
- Provides and manages administrative, expense, and logistic support for one or more sections, including but not limited to project schedules, calendar management, room reservations, expense management, travel logistics, and faculty and staff recruitment efforts, all with a sense of urgency and utmost confidentiality.
- Preps, sets up, executes, and follows up on meetings, interviews, functions, and projects ensuring oversight is well-coordinated, timely, and effective.
- Organizes and manages meetings and other section initiatives.
- Enhances and continually refines the onboarding process for new faculty, staff, and trainees, while also providing hands-on assistance with their onboarding needs.
- Oversees the Medical Staff Office credentialing, re-credentialing, licensure, and certification processes for faculty, academic personnel, and advanced practice providers.
- Tracks and helps drive completion of key deliverables and follows up on outstanding items.
- Provides confidential and high-level administrative support for a leader.
- Stays informed of activities relating to University programs and initiatives, apprising the leader of issues when deemed necessary.
- Coordinates information flow from leader's office to University.
- May staff Board of Directors meetings.
- Relieves leaders of administrative responsibilities.
- Initiates correspondence and other written materials under own signature or for signature of leaders.
- Triage emails and telephone calls for action.
- Resolves routine and complex inquiries.
- May act as liaison to leadership.
- Prepare special reports and summaries, assists in managing daily operation of the office, and may assist in developing administrative goals and policies.
- Maintains the leader's calendar, exercising considerable discretion and judgment as to priorities and effective use of the leader's time.
- Coordinates special projects as directed by the leader.
- Prepares write ups for recommendations for operational and administrative problems.
- May manage a portion of the leader’s budget, monitoring and reconciling accounts.
- Prepares financial and/or administrative reports.
- Performs other related work as needed.
Benefits
- Paid Time Off
- Health Insurance
- Retirement Plan
- Life Insurance
