We are looking for a highly motivated individual to provide administrative support to a group of providers in a team setting. This role will require the individual to work well under time sensitive deadlines, to exhibit good communication skills, and to be well organized.
Requirements
- Provides comprehensive administrative support to section leadership.
- Maintains awareness of priorities and ongoing initiatives, proactively apprising leadership of emerging issues and coordinating information flow from the leader's office.
- Manages and maintains faculty and section calendars, including the MFM faculty calendar, leader calendar, service calendar within provider software, and faculty call schedules.
- Coordinates diverse and complex meetings, interviews, travel arrangements, and section events.
- Partners with the MFM Fellowship Site Director to coordinate fellowship meetings, recruitment interviews, and related activities.
- Supports faculty recruitment processes and other personnel matters.
- Manages continuing medical education courses, including preparation and submission of CME applications, development of course materials in collaboration with faculty, and full coordination of event logistics.
- Oversees major events, orientations, outreach initiatives, and special section functions.
- Manages special projects as assigned, preparing written recommendations and operational analyses to address administrative challenges and improve processes.
- Assists in developing administrative goals, office procedures, and internal policies to enhance efficiency and effectiveness.
- Oversees financial and budgetary responsibilities, including monitoring and reconciling accounts, managing a portion of the leader's budget, tracking receivables, processing bills and reimbursements, and preparing financial and administrative reports.
- Monitors faculty expense accounts and advises on spending trends.
- Maintains off site surgical data, ensuring appropriate documentation and coordination with HIM for billing purposes.
- Manages referral physician follow up and maintains internal, national, and international databases.
- Serves as a resource to faculty and staff in interpreting Department, University, and Hospital policies and guidelines.
- Resolves a wide range of office issues independently, escalating only the most complex matters.
- Triages patient calls, emails, and telephone inquiries, resolving routine and moderately complex issues and directing matters appropriately.
- Composes and edits correspondence, reports, and other written materials under own signature or for leadership signature.
- Oversees physical office operations, including monitoring supplies, maintaining workspace functionality, and coordinating equipment repairs and upgrades.
- Assists in managing daily office operations to ensure continuity and service excellence.
- Performs other related responsibilities as required to support section and organizational objectives.
Benefits
- Generous Paid Time Off
- 401k Matching
- Retirement Plan
- Health insurance
- Paid time off
