Administrative Specialist II
University of ChicagoChicago, Illinois, United States
Posted April 27, 2026
48080 - 62500 USD
Full Time
About the Company
The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law.
Job Description
The Administrative Specialist II role requires a highly motivated individual to act as a lead administrative specialist in the section of General OB/GYN. The successful candidate will provide specialized business support for routine office and location support activities, identifying and enhancing processes to maximize efficiencies, and ensuring the correct functioning of facilities, office, and business support services. This is a non-exempt position, 40 hours per week, with a pay rate of $24.04 - $31.25 per hour.
Requirements
- Provides administrative support for over 30 providers
- Performs high-level administrative duties in support of office/clinical functions
- Manages special projects as assigned
- Manages several databases vital to Labor and Deliver Unit and General OB/GYN operations
- Manages an on-call schedule for our physicians
- Oversees the provider service calendar within our provider software
- Resolves many office problems independently and facilitates solutions
- Monitors and reconciles accounts
- Manages accounts and receives, processes, and tracks all bills and expense reimbursements on behalf of section personnel
- Composes and edits correspondence and other documents
- Coordinates logistics of major events
- Provides administrative support for a leader
- Stays informed of activities relating to programs and initiatives
- Coordinates information flow from leader's office
- May initiate correspondence and other written materials under own signature or for signature of the leader
- Triage emails and telephone calls for action
- Resolves a combination of some routine and complex inquiries
- Prepare special reports and summaries
- Assists in managing daily operation of the office
- May assist in developing administrative goals and policies
- Maintains the leader's calendar
- Coordinates special projects as directed by the leader
- Prepares write ups for recommendations for operational and administrative problems
- Manages a portion of the leader's budget
- Monitoring and reconciling accounts
- Prepares financial and/or administrative reports
Benefits
- Generous Paid Time Off
- 401k Matching
- Retirement Plan
- Health Insurance
- Paid Time Off
