The Operations Manager will assist with the day-to-day operations of the Section of Cardiology, collaborate closely with Section administrator in providing operational support, fellowship support, laboratory operations support and research related tasks.
Requirements
- Provides administrative and operational support for research, clinical, and educational missions and related projects.
- Assist Section Chief and Section Administrator with operational and administrative needs as requested.
- Manages the overall laboratory operations, space, and related strategic planning across the Section.
- Provide support for budget processes, effort reporting and tracking, and research operations.
- Assist with website updates, including requests related to recruitment and outreach.
- Assist in the recruitment process of faculty members and coordinate documentation, licensure, and credentialing to ensure the timely and accurate processing of faculty appointments and promotions.
- Coordinate the academic appointment and promotion process and maintain academic personnel records.
- Coordinates special projects as directed by the leader.
- Prepares write-ups for recommendations for operational and administrative problems.
- May manage a portion of the leader's budget, monitoring and reconciling accounts.
- May help prepare financial and/or administrative reports.
- Organize and coordinate events including but not limited to conferences, event planning retreats, job fairs, health fairs, leadership meetings, holiday and social gatherings, and other events for the Section.
- Assists with facility problems such as furniture ordering and repairs, construction and special projects, telecommunication requests, plant department requests, environmental issues, and other emergencies.
- Coordinate construction and renovation projects, implement space assignments including the annual space survey.
- Organize or manage routine lab needs, including: bulk purchasing, CO2 system monitoring, equipment recertification and calibration, service contracts, equipment inventory/audits, building access requests, etc.
- Oversee all shared-equipment; secure quotes for replacements, manage ordering and installation of new and replacement equipment.
- Help new faculty with lab startup and manage lab faculty departures, as well as equipment requests and equipment inventory management.
- Communicate important updates and information to faculty and lab staff, as needed; provide comprehensive quarterly updates to Section leadership.
- Ensure laboratory research compliance with relevant University and BSD policies and guidelines.
- Perform lab and/or research-related duties and tasks.
- Works independently to assist with project design.
- Serve as the main point of contact for lab faculty and staff issues and concerns.
- Solves complex problems relating to the administration of projects, including planning new procedures, adapting existing procedures to the needs of the project, and making significant contributions to methodology.
- Assist with administrative fellowship program tasks including recruitment.
- Assist with onboarding research staff for all Faculty recruits, including but not limited to university applications.
- Professionally supports the clinical department management.
- Implements plans for clinical educational programs and initiatives.
- Acts as a liaison between the section and other University departments.
Benefits
- Generous Paid Time Off
- 401k Matching
- Retirement Plan
- Health insurance
- Paid time off
