The Administrative Assistant is responsible for assisting with and implementing all assigned office, clerical, and administrative functions of the program. The AA directly supports the Operations Specialist and Senior Program Director, and is responsible for assisting and supporting other program management and staff with administrative duties and functions as assigned.
Requirements
- Answer and direct telephone calls and visitors to the appropriate departments.
- Coordinate all incoming and outgoing correspondences;
- Assist in maintaining daily contact with funding agencies, providing required documents, reports, and information as required by the contract.
- Complete data entry (referral/resident info) and otherwise learn and operate the electronic CM/operations systems, including the RRC systems and funding source systems.
- Complete case manager rosters.
- Assist in updating the program bed space.
- Compile and complete the monthly program reports accurately and disburse them in a timely manner as directed.
- Monitor all office equipment, reporting malfunctions and coordinating the repairs as directed.
- Maintain, order and disburse office supplies as approved by supervisor.
- Assist Program Management & Support staff with completing and maintaining all ACA, PREA and other accreditation files and support documentation for accreditation/monitoring audits.
- Attend and participate in and support staff meetings and staff training as directed.
- Complete minutes for monthly staff meetings and distribute the minutes of meetings as directed.
- Assist in tracking all employee training hours, including CPR/First Aid certifications and expiration dates.
- Participate and complete in 40 hours of annual training as mandated by the ACA, VOAC, and funding source, and maintain certification in CPR/First Aid.
- Perform duties as outlined in Program's Operations Manual.
- Maintain all P&P and Operations Manuals and annual operating documents as required.
- Represent the Program to the public, community agencies, and funding sources professionally and appropriately.
- Drive on company business and/or transport residents as required.
- Perform other duties as assigned.
Benefits
- Paid Time Off
- Health Insurance
- Dental Insurance
- Vision Insurance
- 401k Matching
- Life Insurance
