Fact Witness Coordinator

We are looking for an experienced Fact Witness Coordinator to support the U.S. Attorney’s Office for the Southern District of Ohio (USAO SDOH) Witness Management Program.

Requirements

• Receive visitors, field phone calls, and respond to inquiries from fact witnesses regarding court appearances, pre-trial conferences, grand jury, and expense reimbursement
• Initiate contact with fact witnesses to provide appearance dates, travel arrangements, and identify any special circumstances or needs
• Arrange fact witness travel and lodging in accordance with Department of Justice and USAO policies and procedures; complete and submit documentation for special authorizations prior to travel
• Meet with fact witnesses upon arrival, provide courtroom orientation, accompany witnesses to court, and collect necessary documentation for reimbursement
• Prepare and submit witness vouchers and other reimbursement documentation; furnish requested status information on pending and completed vouchers
• Gather required documentation and reconcile Government Travel Accounts
• Confer and coordinate with the Court, Probation, Pretrial, U.S. Marshals Service, investigative agencies, and other counterparts as needed
• Use judgment to determine when an AUSA should be notified of special witness circumstances, including international witnesses, military/federal employees, or hostile witnesses
• Compose original correspondence and complete recurring documents requiring knowledge of legal procedures and terminology relevant to fact witness laws and regulations
• Establish and maintain fact witness files, databases, and calendars of active and pending appearances; track hearings, trial dates, grand jury, and scheduling conferences
• Process and log all incoming appeal requests and correspondence within prescribed timeframes; refer unusual items to the COR as appropriate
• Perform general office and administrative duties related to fact witness management as required

Benefits

• Health & Welfare benefits contribution as required under the Service Contract Act (SCA)
• Benefits package includes options for health, dental, and vision insurance coverage
• 401k contribution options