Office Support Clerk

Office Support Clerk to perform a variety of clerical and public contact duties in a school office, including operating office machines, answering telephones, and maintaining filing systems.

Requirements

• Operate office machines such as photocopiers and scanners
• Answer telephones, direct calls, and take messages
• Maintain and update filing, inventory, mailing, and database systems
• Compile, copy, sort, and file records of office activities, business transactions, and other activities
• Review files, records, and other documents to obtain information to respond to requests
• Open, sort, and route incoming mail, answer correspondence, and prepare outgoing mail
• Compute, record, and proofread data and other information, such as records or reports
• Complete work schedules, manage calendars, and arrange appointments
• Type, format, proofread, and edit correspondence and other documents
• Inventory and order materials, supplies, and services
• Deliver messages and run errands
• Prepare meeting agendas, attend meetings, and record and transcribe minutes
• Train other staff members to perform work activities, such as using computer applications
• Count, weigh, measure, or organize materials
• Make travel arrangements for office personnel
• Respond to all school related written correspondence, phone calls, voicemails, and emails within 24 hours
• Provide feedback to the administrative team to assist in decision making and development of the school Office Support Clerk Board Approval: 9/12/19
• Document and report to the school’s management all formal disciplinary actions involving students
• Assists in audit preparation with the Assistant Director of Operations
• Perform other duties as assigned