Regional Property Manager job description. Manage a portfolio of assets located throughout Los Angeles, CA. Review and present annual budgets, monitor property budget performance, work with senior management to resolve financial issues, and ensure timely collection and deposit of all rents and other fees.
Requirements
- Review and present annual budgets for approval by senior management
- Monitor property budget performance and prepare and/or reviews monthly variance reports and reforecasts
- Work with senior management to resolve financial issues
- Conduct monthly financial reviews
- Approve or disapprove all expenses which exceed the Property Manager’s authority level
- Collaborate with senior management to establish appropriate rent levels
- Ensure timely collection and deposit of all rents and other fees and initiates corrective and/or legal action as needed
- Review rent schedules, scheduled rent increases, and renewals
- Monitor each property's recertification process including the completeness, accuracy, and timeliness of all recertifications
- Assist in the negotiation of vendor contracts in accordance with the Winn Purchasing Policy
- Track property tax reassessments, tax bill issuance, and the accuracy of the property tax rates
- Work with Superintendents and Regional Maintenance Coordinators to implement all maintenance programs and controls to ensure that expenses are kept within budget
- Ensure timely and accurate submission of Monthly Manager's Reports
- Participate in company-wide initiatives as required
- Meet with each client at least quarterly to review property performance and client satisfaction
- Respond to all client inquiries or concerns as soon as possible, but no later than 24 hours after receipt
- Ensure that the building and grounds are well maintained
- Provide for the maintenance and operation of all life safety systems
- Oversee maintenance policies, plans, and procedures, including work order systems, purchase order systems, bidding requirements, preventive maintenance, inventory control, and turnover procedures
- Work with the Regional Maintenance Coordinator to resolve maintenance issues
- Conduct regular meetings with maintenance staff
- Provide timely submission of required financial reporting as prescribed by company policy
- Maintain detailed written records per company policy and in accordance with all applicable agency requirements
- Implement all company policies, plans, and procedures
- Conduct weekly staff meetings with property personnel, emphasizing the Winn Safe Protocol
- Conduct site visits in accordance with the company's guidelines for the physical inspection and review of administrative and maintenance procedures
- Maintain budgeted occupancy goals
- Follow company marketing policies and reporting requirements, maintain comparability studies, and implement site resident retention program
- Ensure quality of rental advertising and printed materials
- Demonstrate a comprehensive understanding of the: market area, site competition, and general market conditions
- Work with the Director of Marketing to implement the company's marketing policies and procedures and to resolve marketing issues
- Review the property’s rental application process and confirm that it adheres to property and agency standards
- Comply with all applicable agency requirements including the maintenance of the property’s internal and external wait list
- Supervise the leasing and renewal programs
- Conduct weekly meetings with the leasing staff
- Recruit, hire, train, and develop personnel to meet regional staffing requirements
- Use company directives in the hiring, promotion, termination, and transfer of site personnel
- Maintain personnel records according to company policy
- Promote staff efficiency through ongoing company and industry trainings, instruction, and leadership
- Resolve personnel problems and engages Human Resources and senior management as needed
- Collaborate with senior staff on salary adjustments and promotion of personnel
- Comply with Affirmative Fair Housing regulations and Equal Opportunity/Affirmative Action policies, including federal, state, and local governing agency requirements
- Ensure advertising satisfies EEO requirements
- File required paperwork regarding workers' compensation claims in accordance with company policies
- Use the company's Professional Development Program to develop, assist, train, and motivate site personnel
- Ensure the Human Resources policies are implemented and followed
- Create and maintain active resident relations programs by promoting positive interactions with all residents
- Work closely with resident groups in establishing ongoing programs to meet the needs of the residents
- Conduct quarterly resident meetings to establish effective lines of communication
- Assess the property's security needs, implement security programs and/or security contract, and make recommendations to senior staff
- Involve community resources, including local police departments, in security matters affecting the property
Benefits
- Generous time off policies
- 401(k) plan options with a company match
- Various Comprehensive Medical, Dental, & Vision plan options
- Flexible Spending Account, Dependent Care Flexible Spending Account, Health Savings Account options with HSA annual employer contribution
- Long Term Disability and voluntary Short Term Disability; Basic Term Life Insurance and AD&D; optional supplemental life insurance
- Health Expense Reimbursement program (including gym memberships, equipment, and subscriptions)
- Tuition Reimbursement program and continuous training and development opportunities
- Wellbeing program (group challenges, seminars, opportunities to earn points to reduce medical premiums), Employee Assistance Program, & Commuter and Parking Reimbursement options
- Employee Corporate Discount Programs
- Flexible and/or Hybrid schedules are available for certain roles
- Employee Relief Program supporting employees with unexpected hardships that place undue financial stress on them and their families
