Document Controller

This role is responsible for managing, organizing, and maintaining a company’s documents and records. Key duties include controlling document versions, ensuring compliance with standards, supporting audits, distributing documents to relevant teams, and maintaining secure and efficient filing systems.

Requirements

• Manage and maintain all project documents, drawings, and project records for accuracy and compliance with company standards.
• Ensure that all documents are easily accessible and properly stored electronically within designated folders.
• Ensure proper document numbering, version control, and revision tracking.
• Maintain documents log for daily tracking and audit purpose.
• Distribute drawings and documents to engineers, consultants, and clients as and when needed.
• Coordinate with project manager / team to ensure timely and efficient document submission and approval.
• Audit document records time to time to ensure accuracy and comprehensiveness.
• Provide training to new joiners / staff on documentation processes like folder structure, file naming convention and the use of document control softwares.
• Interface with other departments to streamline document management and retrieval.
• Generate reports on document status, progress, and challenges, recommending improvements.
• Safeguard confidential information and ensure sensitive documents are controlled securely.
• Act as point of contact for document management-related queries and issues.

Benefits

• Competitive salary
• Benefits package
• Opportunities for growth and development
• Collaborative and inclusive work environment
• Flexible work arrangements