This role is responsible for managing, organizing, and maintaining a company’s documents and records. Key duties include controlling document versions, ensuring compliance with standards, supporting audits, distributing documents to relevant teams, and maintaining secure and efficient filing systems.
Requirements
- Manage and maintain all project documents, drawings, and project records for accuracy and compliance with company standards.
- Ensure that all documents are easily accessible and properly stored electronically within designated folders.
- Ensure proper document numbering, version control, and revision tracking.
- Maintain documents log for daily tracking and audit purpose.
- Distribute drawings and documents to engineers, consultants, and clients as and when needed.
- Coordinate with project manager / team to ensure timely and efficient document submission and approval.
- Audit document records time to time to ensure accuracy and comprehensiveness.
- Provide training to new joiners / staff on documentation processes like folder structure, file naming convention and the use of document control softwares.
- Interface with other departments to streamline document management and retrieval.
- Generate reports on document status, progress, and challenges, recommending improvements.
- Safeguard confidential information and ensure sensitive documents are controlled securely.
- Act as point of contact for document management-related queries and issues.
Benefits
- Competitive salary
- Benefits package
- Opportunities for growth and development
- Collaborative and inclusive work environment
- Flexible work arrangements