Coordinator, Federal Proposal

Aecon is seeking a highly organized and meticulous Federal Proposal Coordinator to join our team. The ideal candidate will be the central point of contact for all proposal development activities, ensuring timely, compliant, and high-quality submissions in response to Requests for Proposals (RFPs), Requests for Information (RFIs), and Requests for Quotation (RFQs) issued by federal government agencies.

Requirements

• Proposal Management: Manage the entire proposal development lifecycle, including creating detailed schedules, outlining deliverables, and tracking progress against deadlines.
• Compliance Assurance: Conduct thorough analyses of RFP/solicitation requirements and the Federal Acquisition Regulation (FAR) to ensure all submissions are fully compliant.
• Content Coordination: Facilitate collaboration with cross-functional teams, including subject matter experts (SMEs), technical writers, finance, and legal teams, to gather and integrate information.
• Writing and Editing: Contribute to content development, including drafting executive summaries, editing technical sections for clarity and consistency, and proofreading the entire document for grammar, syntax, and adherence to style guides.
• Document Production: Organize and format final proposal documents, ensuring consistent branding and presentation, and managing the electronic or physical delivery process.
• Resource Management: Maintain and update a central repository of boilerplate text, past performance data, project descriptions, and staff resumes for easy reuse.
• Meeting Facilitation: Coordinate and lead proposal kick-off meetings, progress check-ins, and review sessions (e.g., Pink Team, Red Team) to gather feedback and ensure alignment.
• Process Improvement: Participate in post-submission debriefs to capture lessons learned and recommend improvements to the overall proposal process and tools.

Benefits

• Competitive salary and benefits package
• Opportunities for professional growth and development
• Inclusive and diverse work environment
• Commitment to safety and well-being
• Opportunities for career advancement