Executive Assistant

The Executive Assistant supports multiple c-suite and senior level executives by assisting them with administrative functions and day-to-day business operations with a focus on Finance, HR and IT.

Requirements

• Manage multiple complex calendars and schedule strategically to create optimal flow with no conflicting meetings
• Create meeting invitations in the calendar that include all relevant information
• Schedule and coordinate internal and offsite meetings
• Provides on-site admin support and office management responsibilities
• Maintain and organize electronic files
• Oversee all travel arrangements, reservations, and associated logistics
• Complete and process expense reports and invoices with the appropriate coding in a timely manner
• Assists with onsite logistics pertaining onboarding and orientation of new hires
• Provide backup coverage to the other executive assistant
• Edit and review memos and presentations as requested
• Acts as point of contact and liaison for executives, employees, sponsors/board members, facility building management, and external clients/vendors
• Research, coordinates, and arranges events as requested and within budget
• Handles details of a confidential nature and performs administrative functions based on the understanding of company policy and procedures
• Completes ad-hoc administrative duties and projects in support of the executive team as needed