Accounts Payable Administrator

This position will have a broad range of technical, day-to-day finance/accounting and project-based responsibilities primarily around accounts payable. All duties will be performed in a fast-paced, multi-tasking and flexible environment.

Requirements

• Process all AP invoices in a three-way match manner
• Sort invoices based on purchase order or no purchase order
• Review invoices received for approvals and obtain approvals when necessary
• Enter all invoices in the Accounting system
• Match payment advice with documentation prior to check run
• Process weekly payable check runs after obtaining batch approval from controller
• Review expense reports for appropriate documentation including appropriate receipt documentation and adherence to Corporate Travel policy
• Respond to all Accounts Payable and Expense Report inquiries
• Maintain all Accounts Payable and Expense Report files
• Audits A/P invoices biannually to ensure no duplicate payments were made
• Assists with company inventory biannually
• Compiles documentation for audit review
• Keep track of credits owed to the company and ensure all credits are properly applied to vendor payments.
• Matches invoices and checks against check run to ensure accuracy.
• Sorts all paid invoices and files by batch number
• Maintains files by posting all unpaid and paid disbursement document (invoices, check request)
• Reconcile payable reports each month to confirm that all amounts paid were accurate
• Prioritize invoices according to cash discount potential and payment terms
• Maintenance of Accounts Payable Filing
• Assist on month-end closing (reconcile A/P, run A/P related reports, month end accruals)
• Organizes all reports in date numerical order in binder for month end closing, and compiles/stores all files at year end
• Prepare and send out 1099’s on a timely manner

Benefits

• Generous Paid Time Off
• 401k Matching
• Retirement Plan