Billing Administrator

BETA Group, Inc. is seeking an experienced Billing Administrator to join our growing Engineering firm. This role is ideal for a detail-oriented, organized professional who takes ownership of their work and has experience with Deltek Vision or Vantagepoint. In this position you will go beyond transactional billing and take full ownership of the project billing process, working closely with Project Managers.

Requirements

• Manage end-to-end billing for a portfolio of AEC projects, ensuring accuracy and timeliness
• Collaborate closely with Project Managers to review invoices, align billing with contract terms and project progress, and proactively resolve issues
• Prepare and process a mix of billing types (T&M, lump sum, percent complete)
• Support client billing questions and resolve discrepancies
• Identify opportunities to streamline billing processes and promote consistency across the team
• Maintain all records, files and backup documentation related to projects
• Maintain accurate customer information in company database according to company procedures
• Responsible for project setup to include ensuring proper contract documentation is received
• Review and understand contract terms to ensure proper billing setup
• Track and manage unbilled activity
• Support month-end close by ensuring timely and accurate data entry in Vantagepoint to meet deadlines
• Research discrepancies and debit memos to accurately process, issue, and post credits/debits to customer accounts as necessary
• Research and respond to all accounts receivable inquiries in a prompt and appropriate manner
• Provide auditors with requested documentation and reports as needed
• Contribute to team success by taking on additional responsibilities as assigned