Administrative Business Coordinator

The Aladdin Product Engineering organization is seeking an Administrative Business Coordinator to support senior leaders within the team. We are looking for a great teammate with a positive, proactive attitude who is deeply motivated and able to thrive in a busy working environment with senior leaders, scale across large teams, and partner with other administrative professionals.

Requirements

• Demonstrate thoughtful management of team members’ time against priorities and ensure that they are prepared for meetings, including anticipating conflicts and making recommendations regarding calendar prioritization, delegation, and organization.
• Arrange and oversee travel (flights, hotels, cars, etc.) using Concur and anticipate any necessary background materials needed in advance of their meetings, i.e., detailed travel itinerary, directions and verified meeting/contact details.
• Ability to demonstrate flexibility and problem-solving skills to adjust and prioritize schedules based on last-minute changes.
• Drive key deliverables and open items to completion, adeptly managing complex and high-volume calendars and providing strategic calendar management support.
• Serve as the main point of contact for external visitors and coordinate with operational teams to ensure compliance with security protocol/procedures.
• Ability to handle sensitive matters with a high level of confidentiality and discretion.
• Understanding the team’s priorities and strategies and optimizing your role in administration to support these goals.
• Partner closely with leads and COO to organize and handle logistics for internal/external meetings, team events, strategy sessions, and town halls.
• Build and maintain good business relationships with executives and administrative staff across the organization.

Benefits

• retirement investment and tools designed to help you in building a sound financial future
• access to education reimbursement
• comprehensive resources to support your physical health and emotional well-being
• family support programs
• Flexible Time Off (FTO) so you can relax, recharge and be there for the people you care about