Office Services Support Specialist

Provide administrative support to the Office Manager and serve as an Office Services resource in the coordination and execution of the corporate office administrative operations.

Requirements

• Compose, edit and type letters, memorandums, and transmittals.
• Compile, organize, and accurately finalize documents for signature or other distribution.
• Maintain Department filing systems; create and maintain department files, paper and electronic and adhere to document retention and destruction procedures, as outlined in the Records Management Policy.
• Screen, handle, forward and place telephone calls for team members.
• Schedule conference rooms and arrange catering and all details for meetings; Update Angus with guests/visitors for all meetings.
• Arrange team travel including air, hotel, car rental and meeting attendance, as required.
• Organize and submit expense reports; input and approve eTime for self/team as requested.
• Manage invoices, billing, expenses, credit card statements and employee reimbursements for department team
• Sort, open, deliver or process incoming and outgoing mail, packages and internal correspondence.
• Arrange for courier or overnight services.
• Operate office equipment such copiers/scanners, fax machines, all conference room audio visual presentation equipment and telephones with voice mail capabilities.
• Submit requests/order supplies as needed.
• Create spreadsheets for project coordination.
• Assist with Board Meeting organization, and other BXP meetings.
• Provide relief to the Receptionist(s) as part of the Office Services team.
• Cover duties of Mailroom Coordinator when absent.
• Special projects or assignments as requested by departmental staff.
• Provide assistance to CEO’s EA, VP of Joint Ventures, and Marketing Department.

Benefits

• Medical and dental coverage
• Retirement savings plan with competitive company match
• Backup childcare
• Educational assistance
• Employee support programs
• Generous commuter transit subsidy