Executive Administrative Assistant - College of Engineering - Civil and Environmental Engineering

The Executive Administrative Assistant serves as a strategic partner to the Department Head and Executive Leadership Team, managing day-to-day executive operations while overseeing high-level administrative processes, faculty affairs coordination, and departmental initiatives. The role requires discretion, initiative, leadership, and the ability to manage multiple complex priorities in a fast-paced academic environment.

Requirements

• Serve as Executive Administrative Assistant to the Department Head and Executive Leadership Team
• Manage daily administrative operations, provide calendar support, and ensure seamless workflow
• Prepare correspondence, memoranda, presentations, reports, and other materials on behalf of executive leadership
• Maintain strict confidentiality of sensitive personnel, financial, and institutional information
• Anticipate leadership needs and act independently to resolve issues before they escalate
• Oversee the administrative aspects of the Faculty Review, Promotion, and Tenure (RPT) process
• Manage the full lifecycle of faculty searches
• Process visa and work authorization requests for faculty and research staff
• Take initiative in managing special projects and departmental priorities
• Organize and monitor departmental committees
• Lead planning and execution of key departmental events and initiatives

Benefits

• Comprehensive medical insurance
• Prescription, dental, and vision insurance
• Generous retirement savings program
• Tuition benefits
• Ample paid time off and observed holidays
• Life and accidental death and disability insurance
• Free Pittsburgh Regional Transit bus pass
• Fitness center access
• Access to our Family Concierge Team