Executive Assistant

Provides administrative, clerical and secretarial support to multiple executives and others in the organization. Works independently to perform administrative duties including organizing, planning, scheduling and tracking responsibilities for the entire team.

Requirements

• Schedules appointments, maintains calendars, coordinates meetings and functions, coordinates logistics for same, and plans events, arranges catering and makes travel arrangements.
• Provides assistance and information to personnel inside and outside the Company.
• Assists with annual budget and planning as requested, including preparing cost center reports, monitoring monthly variance reports, and maintaining related files.
• Prepares sophisticated text, spreadsheets, graphics and chart material for use in presentations, reports and correspondence.
• Handles confidential matters and information.
• Proofreads documents and checks signature items for accuracy and conformance to company policy, practice and procedures.
• Initiates, coordinates and/or monitors status of assignments and action items delegated to the executive and others in the organization.
• Organizes and maintains electronic and physical files, records and documentation, in compliance with retention and destruction policies.
• Prepares, completes and submits requests for expense reimbursement,payments to vendors, and tracking department expenses.
• Orders standard and non-stock office supplies and equipment.
• Participates in and supports special projects, committees and task forces to accomplish assignments (such as reorganizations, office relocation or software implementation) and volunteer activities.
• Perform other duties as assigned.

Benefits

• Competitive pay
• Paid training
• Benefits eligibility begins on your first day
• Transit subsidies
• Flexible work schedule, paid holidays and paid time off
• Access to discounts at fitness clubs and an on-site wellness center at our headquarters in Houston
• Professional growth and development programs including tuition reimbursement
• 401(k) Savings Plan featuring a company match dollar-for-dollar up to 6% and a company contribution of 3% regardless of your contribution