Description
JOB PURPOSE or JOB SUMMARY:
Under the direction of the Accounts Payable Manager, the Accounts Payable Supervisor will oversee the daily operations of the A/P department. Some of the responsibilities include managing processes, ensuring policy compliance, providing customer support, and guaranteeing the accuracy and timeliness of payments.
Contributes to a positive working culture, builds strong relationships, and lives out the values of integrity, collaboration, and accountability.
ESSENTIAL DUTIES and RESPONSIBILITIES:
- Collaborate closely with the Accounts Payable Manager to oversee the daily operations of the Accounts Payable department.
- Coordinate the department's response for escalated issues that require prompt and accurate resolution.
- Train and mentor Accounts Payable employees in managing complex situations effectively.
- Ensure the timely and accurate payment of supplier invoices and proper recording of accounts payable transactions.
- Coordinate with Purchasing, Receiving, and other relevant departments to resolve escalated issues related to purchase orders, invoices, and receiving.
- Ensure that monthly accruals for goods/services received but not invoiced, invoiced but not received, and non-inventory invoices are accurately prepared and recorded.
- Analyze and reconcile vendor accounts to ensure proper management, researching and resolving any outstanding issues or discrepancies.
- Support the annual audit process, prepare 1099 forms, and assist with special reporting as needed.
- Review and identify opportunities for improving Accounts Payable processes to enhance efficiency and strengthen internal controls.
- Perform additional duties and special projects as assigned by the Accounts Payable Manager.
An individual in this position must be able to successfully perform the essential duties and responsibilities listed above. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position.
COMPETENCIES:
- Must have excellent verbal, written communication and time management skills
- Ability to build trust and maintain strong relationships and dependability with co-workers
- Ability to build and maintain strong relationships across all levels of the organization
- Ability to build and maintain effective relationships and exercise good judgement with vendors
- Must have general accounting knowledge
- Be a hands on self-starter with a strong desire to promote and implement continuous improvement
- Ability to multi-task in a fast-paced environment and meet tight deadlines
- Ability to remain engaged and focused, attention to detail and accuracy critical.
- Must be proactive with strong customer service skills, critical thinker, problem solver, able to be resourceful.
- Associates degree or 5+ years of relevant experience
- A minimum of 5 years of experience in Accounts Payable, including hands-on work with ERP systems utilizing 3-way matching.
- Previous experience in leading/supervising dispersed, remote team desirable.
- Proficient in Excel and other Microsoft Office applications. Infor/M3 experience is highly desirable.
PHYSICAL AND MENTAL DEMANDS:
- While performing the duties of this job, the employee is frequently required to sit; talk or hear; and use hands to handle, or touch objects or controls.
- The employee is regularly required to stand and walk.
- On occasion the incumbent may be required to stoop, bend or reach above the shoulders.
- The employee must occasionally lift up to 10 pounds.
- Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
Requirements
BENEFITS:
- Business expenses and monthly car allowance covered including business mileage reimbursement
- Health insurance
- Dental insurance
- Flexible spending account with employer contribution
- Health savings account with employer contribution
- Life insurance
- Pet insurance
- Employer-paid short-term disability and long-term disability
- 401(k) matching
- Identity theft protection
- Internal Company Wellness Program with ability to earn discount off employee rate
- Paid time off (PTO) and Birthday PTO
- Employee Assistance Program
- Vision insurance
- Tuition reimbursement
"We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, or any other characteristic protected by law."
