Assistant Accounting Controller

The Assistant Accounting Controller supports the Accounting Controller in managing the day-to-day financial operations of the organization, including month-end close, general ledger oversight, grants accounting support, account reconciliations, and financial reporting.

Requirements

• Lead or support monthly close tasks as assigned.
• Manage and assist in task completion of accounting team and oversee preparation and reconciliation of key GL accounts (cash, AR, AP, prepaid, fixed assets, pharmacy receivables, accruals).
• Assist Controller in reviewing and posting journal entries.
• Assist Controller in preparation of monthly and quarterly financial statements and variance analysis.
• Ensure grant alignment with NoAs, internal budgets, Uniform Guidance, HRSA compliance, and cost principles.
• Validate that all expenses are allowable, properly coded, and charged to the correct grant, program, and cost category.
• Reconcile grant activity monthly and identify variances early.
• Maintain source codes and support federal/state reporting requirements.
• Provide documentation for drawdowns, FFRs, HRSA reporting, and audits.
• Ensure invoice coding accuracy in accounting systems (i.e. Microix and MIP).
• Collaborate with program managers on spending compliance, forecasting, and grant utilization.
• Support grant year-end closeout, corrections, and final expenditure reporting.
• Strengthen internal controls and support annual and federal audits.
• Help update SOPs and policies to maintain compliance with GAAP, HRSA, and Uniform Guidance.
• Support pharmacy revenue recognition and all 340B reconciliation processes.
• Gather pharmacy revenue data and reconcile to MIP GL postings.
• Book and reverse monthly revenue accruals; verify cut-off accuracy.
• Assist with pharmacy margin reporting and financial analytics.
• Verify 340B eligibility, claims accuracy, accumulators, fees, shared savings, and compliance.
• Partner with Billing/Revenue Cycle on AR reconciliation, aging, denials, and corrections.
• Support WRAP encounter reconciliation, accruals, submissions, and revenue posting.
• Manage LOA payment reconciliation and correct GL classification.
• Prepare assigned audit schedules for financial, 401(k), Single Audit, and UDS reporting.
• Serve as point of contact for external auditors for specific areas.
• Support AP, accountants, and finance staff with reviews and guidance.
• Review reconciliations, journal entries, AP batches.
• Act as Controller when needed.
• Perform financial analyses, special projects, budgeting, forecasting, and cash projections.
• Support coding accuracy and communication with departments.
• Monitor working capital, debt covenants and banking relationships.
• Manage vendor relationships and assist with AP/AR priority setting.
• Work with Controller and Director of Finance to create training manual for each accounting and grants position.

Benefits

• Generous Paid Time Off
• 401k Matching
• Retirement Plan