Accounts Payable Specialist

The Accounts Payable Specialist is responsible for managing and executing the organization’s timely payments to vendors, ensuring compliance with company policies and procedures, and maintaining accurate financial records.

Requirements

• Prepare and process all payments including ACH, Wire, Checks and internal netting.
• Monitor payment schedules to ensure timely disbursements.
• Address payment inquiries from vendors and internal stakeholders.
• Assist in month-end and year-end closing by reconciling accounts payable records.
• Generate and maintain accounts payable aging reports and payment activity summaries.
• Ensure compliance with company policies, financial regulations, and tax requirements (1099 and 1042 reporting).
• Support internal and external audits by providing requested documentation and information.
• Reconciling accounts and outstanding checks monthly.
• Maintaining various other accounting and financial records as required.
• Identify opportunities to improve accounts payable processes and implement best practices
• Cash forecasting for weekly and monthly payments.
• Oversees vendor on boarding.
• Bank liaison for vendor payments.
• Assist with special projects as necessary.