We are seeking a Practice Assistant to join our team! Practice Assistants provide high-quality administrative support to a group of lawyers and professionals in a team environment, effectively and efficiently meeting Firm/client needs.
Requirements
- Communicate effectively and professionally with clients, lawyers, and co-workers via email, by telephone, and in person;
- Answer telephone, providing responses to routine questions from clients and staff members, and/or route calls to appropriate lawyer or staff member;
- Create, draft, format, edit, proofread, and manage Word documents, Excel spreadsheets, PowerPoint presentations;
- Schedule domestic and foreign travel through Firm travel system, including flights, hotels, and/or car rentals;
- Prepare, organize, and process reimbursements, invoices, and check requests in a timely manner;
- Collect and prepare information to run conflict checks, open new client matters, and draft engagement letters, scope letters, and other required documents;
- Learn client-specific billing guidelines or restrictions and consistently apply them to client invoices to ensure compliance and cost-effective practices;
- Open, prioritize, and distribute mail (both paper and electronic), coordinate mailings, deliveries, copying, scanning, and printing, when appropriate;
- Enter and manage work requests from lawyers in the Firm’s workflow tool and complete according to provided deadline(s);
- Perform routine electronic and paper filing in an organized manner for easy access;
- Assist lawyers with time entry, billing, and collection, as needed;
- Operate independently to ensure completion of assignments, which may be complex in nature or require high-level production, in an accurate and timely manner;
- Perform clerical duties for non-legal departments, as needed;
Benefits
- Comprehensive medical (PPO and HDHPs)
- Dental and vision plans
- Life and AD&D insurance
- Short and long term disability insurance
- Tax-advantaged accounts for health care expenses
- FSAs for dependent care
- Health advocacy services
- Behavioral health and counseling resources
- 401(k)
- Profit sharing
- Backup dependent care
- Senior care planning support
- Resources for individuals with development disabilities and their caregivers
- Paid holidays and other paid time off
