We are seeking a Practice Assistant to join our team. This is an exciting opportunity to work in a dynamic and fast-paced environment and contribute to the growth and success of our Firm.
Requirements
- Communicate effectively and professionally with clients, lawyers, and co-workers via email, by telephone, and in person
- Answer telephone, providing responses to routine questions from clients and staff members, and/or route calls to appropriate lawyer or staff member
- Arrange conference calls and greet clients
- Create, draft, format, edit, proofread, and manage Word documents, Excel spreadsheets, PowerPoint presentations
- Schedule domestic and foreign travel through Firm travel system
- Prepare, organize, and process reimbursements, invoices, and check requests in a timely manner
- Collect and prepare information to run conflict checks, open new client matters, and draft engagement letters, scope letters, and other required documents
- Learn client-specific billing guidelines or restrictions and consistently apply them to client invoices to ensure compliance and cost-effective practices
- Open, prioritize, and distribute mail (both paper and electronic), coordinate mailings, deliveries, copying, scanning, and printing, when appropriate
- Enter and manage work requests from lawyers in the Firm’s workflow tool and complete according to provided deadline(s)
- Perform routine electronic and paper filing in an organized manner for easy access
- Perform all file maintenance, including saving documents to the document management system
- Assist lawyers with time entry, billing, and collection, as needed
- Operate independently to ensure completion of assignments, which may be complex in nature or require high-level production, in an accurate and timely manner
- Perform clerical duties for non-legal departments, as needed
- Special projects and duties as assigned
Benefits
- Comprehensive medical (PPO and HDHPs) and dental and vision plans
- Life and AD&D insurance
- Short and long term disability insurance
- Tax-advantaged accounts for health care expenses, including FSAs and HSAs
- FSAs for dependent care
- Health advocacy services
- Behavioral health and counseling resources for all family members
- 401(k)
- Profit sharing
- Backup dependent care
- Senior care planning support
- Resources for individuals with development disabilities and their caregivers
- Paid holidays and other paid time off
