The Practice Assistant will provide high-quality administrative support to a group of lawyers and professionals in a team environment, effectively and efficiently meeting Firm/client needs. This position is based in the San Francisco office of Holland & Knight and is part of the Litigation group.
Requirements
- Communicate effectively and professionally with clients, lawyers, and co-workers via email, by telephone, and in person
- Create, draft, format, edit, proofread, and manage Word documents, Excel spreadsheets, PowerPoint presentations
- Schedule domestic and foreign travel through Firm travel system, including flights, hotels, and/or car rentals
- Prepare, organize, and process reimbursements, invoices, and check requests in a timely manner
- Collect and prepare information to run conflict checks, open new client matters, and draft engagement letters, scope letters, and other required documents
- Learn client-specific billing guidelines or restrictions and consistently apply them to client invoices to ensure compliance and cost-effective practices
- Open, prioritize, and distribute mail (both paper and electronic), coordinate mailings, deliveries, copying, scanning, and printing, when appropriate
- Enter and manage work requests from lawyers in the Firm’s workflow tool and complete according to provided deadline(s)
- Perform routine electronic and paper filing in an organized manner for easy access; photocopy, scan, compile, and distribute documents
- Perform all file maintenance, including saving documents to the document management system
- Assist lawyers with time entry, billing, and collection, as needed
- Operate independently to ensure completion of assignments, which may be complex in nature or require high-level production, in an accurate and timely manner
- Perform clerical duties for non-legal departments, as needed
- Special projects and duties as assigned
Benefits
- comprehensive medical (PPO and HDHPs)
- dental and vision plans
- life and AD&D insurance
- short and long term disability insurance
- tax-advantaged accounts for health care expenses
- FSAs for dependent care
- health advocacy services
- behavioral health and counseling resources for all family members
- 401(k)
- profit sharing
- backup dependent care
- senior care planning support
- resources for individuals with development disabilities and their caregivers
- paid holidays and other paid time off
- paid leave for new parents
