HR Coordinator

Under the supervision of the Executive Director of Human Resources, the Human Resources Coordinator is responsible for supporting the various areas of the Human Resources Office with a variety of HR functions.

Requirements

• Oversee the employment process for students
• Maintain the various tracking systems in the HR Office
• Post open positions on the CalArts and on-line employment websites
• Process new hire background checks when applicable
• Assist with generating new hire offer letters
• On-board staff and faculty in individual or group settings; collect information for I-9 verification and process through E-Verify
• Prepare and maintain orientation materials
• Input and maintain data in Colleague HRIS and FileMaker, and generate reports as needed
• Insure notification of employment changes to Payroll and other appropriate departments, as needed
• Organize and maintain all files, including personnel files for both active and inactive staff and faculty
• Handle daily runs to mailroom. Open, sort and distribute mail for office
• Assist with answering busy telephones for the office and greet faculty, staff, students and visitors
• Order and maintain office supplies and insurance enrollment materials
• Keep current with legal issues related to employment/recruitment
• Assist with legal compliance including updates of forms, postings, employee notifications, etc.
• Assist with preparing COBRA enrollment paperwork
• Work in concert with the Assistant Director of Human Resources to coordinate benefits open enrollment
• Process employment verifications
• Respond to employee requests for assistance
• Maintain the confidentiality of all personnel related matters
• Perform other duties as assigned.