The Benefits & Leave Specialist role is responsible for directly impacting the LifeCenter Northwest employee experience and compliance through benefits and leaves programs.
Requirements
- Partner closely with PR team to create, deliver and innovate process improvements, policies, procedures, and various initiatives.
- Develops, maintains, and continuously improves LifeCenter benefit and leave programs, including tools, templates, and leader resources to support consistent application and ease of use across the organization.
- Provides guidance on benefits administration processes and partners with PR team member(s).
- Leads the end-to-end Open Enrollment process annually including building and/or modifying benefit plan set up in the HRIS, communications, meeting facilitation, etc.
- Conducts benefits surveys and provides recommendations to leadership.
- Develops benefits information materials and partners with internal communications team to provide benefits communications to employees.
- Responds to employee benefit questions with established service level agreements.
- Monitors dependent age reviews and ensures follow up completed appropriately.
- Partners with team member to ensure appropriate employee benefit terminations, including COBRA notifications are completed.
- Monitors benefits plans and administration for compliance with applicable laws.
- Manages 403(b) program administration and employee education, including serving as a member of the 403(b) Internal Management Committee.
- Performs audits of payroll deductions and benefits data for accuracy.
- Partners with broker and internal teams to manage benefit plans and resolve issues.
- Monitors ACA reporting within HRIS and ensures ACA checklist completed for annual 1095 completion.
- Partners with the PR team for management of FMLA and State leave programs.
- Engages interactive process in accordance with the ADA.
- Administers end-to-end leave processes, including eligibility determination, documentation, communication, and return to work coordination.
- Advises managers and employees on leave laws and interaction with PTO, disability, and workers’ compensation.
- Oversees the return-to-work process for employees returning from extended leave.
- Facilitates other leave requests, which may include accommodation requests under the ADA.
- Administers other company time-off programs as assigned in accordance with internal policy and applicable laws.
- Oversees tracking and reporting of leave usage, monitoring for trends and flagging leaves that may have more organizational impact than others.
- Serves as subject matter expert and provides guidance on all aspects of multi-state and federal leave mandates as well as company leave policies and benefits.
- Drafts and/or recommends revisions to company leave policies to ensure compliance with federal, state, and local laws and regulations.
- Coordinates with Payroll to ensure use of paid time benefits and leave codes is reflective of the actual leave schedule and collaborate on the true-up and reconciliation process when the employee returns to work.
- Assists employees with Short Term Disability and Long-Term Disability questions and claims.
- Partners with PR team on Wellness Program administration, challenge and content creation, guest speakers, etc.
- Partners with PR team on leave and benefit needs for employees on Worker’s Compensation
Benefits
- Medical
- Dental
- Vision
- Basic Life Insurance
- Accidental Death & Dismemberment Insurance
- Long-Term Disability Insurance
- Travel Accident Insurance
- Life Insurance
- Short-Term Disability
- Accident Insurance
- Hospital Indemnity
- Critical Illness Coverage
- Pet Insurance
- Employee Assistance Program
- Quarterly Wellness Reimbursement
- Paid Holidays
- 119 hours of PTO annually (to start)
- Health Time Off hours that is earned 1 hour per 30 worked
- Paid Living Donor Leave
- Paid Jury Duty Leave
- Paid Parental Leave
