Administrative Assistant

The Administrative Assistant at Hunterstown Generating Station plays a critical role in supporting the efficient operation of a combined-cycle power plant by coordinating, vendor interactions, and administrative functions.

Requirements

• Provide comprehensive administrative coordination for plant operations, ensuring accurate recordkeeping, vendor and HR alignment, regulatory compliance, and efficient daily operations across generation and.
• Administer electronic and hard-copy records, including vendor accounts, insurance certificates, purchasing documentation, and operational files, ensuring organization, retention compliance, and accessibility.
• Manage invoice processing and tracking within accounting and CMMS platforms (e.g., Maximo), ensuring timely approvals, resolving discrepancies, and supporting monthly budget and commitment reviews.
• Coordinate accounts payable workflows, including invoice validation, coding accuracy, and vendor follow-up.
• Oversee procurement tracking activities, including expediting orders, monitoring open purchase orders, and resolving shipment or billing discrepancies.
• Coordinate site HR and safety administration, including training tracking, compliance documentation, workforce records, and screening requirements.
• Maintain compliance records and assist with permit tracking and reporting requirements to support environmental and operational standards.
• Coordinate logistical planning for outages, scheduling, inventory documentation, and vendor access, while maintaining control of plant records, office resources, and confidential documentation to ensure smooth operational execution.
• Provide administrative support for plant meetings, safety initiatives, and audits, including documentation and follow-up tracking.
• Prepare and distribute operational reports, correspondence, and documentation to internal teams and plant leadership to support reliable plant performance.
• Perform additional administrative and operational coordination duties as needed to support overall site performance.

Benefits

• Base pay rate ranging from $26 to $36 per hour
• Annual performance bonus