Administrative Assistant

The Administrative Assistant at the Michigan Power facility provides part-time administrative support to the plant and the Administrative Manager, ensuring accurate recordkeeping and smooth daily operations.

Requirements

• Maintain accurate electronic and paper files, including open purchase orders and operational records.
• Control plant documentation, including procedures, work orders, and version-controlled records for audits and inspections.
• Enter and track invoices in accounting and CMMS platforms (e.g., Maximo), following up on pending approvals and payment issues.
• Support accounts payable processes, including invoice review, payment tracking, and coordination with vendors and plant personnel.
• Assist with procurement, including expediting orders, recommending substitutions, resolving shipment or invoice discrepancies, and supporting the approval of purchase requisitions and purchase orders.
• Prepare and distribute correspondence, reports, and documentation to vendors, internal teams, and plant leadership, as directed by the Administrative Manager.
• Coordinate human resources and safety training functions, including new hire documentation, quarterly drug screenings, tracking training, and maintaining records, supporting the Administrative Manager.
• Support operational logistics, including outage planning, shift schedules, inventory tracking, and vendor coordination.
• Provide administrative support for plant operations, including safety meeting setup, outage assistance, acting as a scribe for meetings, and documenting safety incidents or audits.
• Maintain office supplies, manage distribution, and ensure the security of plant records and files.

Benefits

• Comprehensive benefits package
• Annual performance bonus