Office Administrator - Bookkeeper

The Office Administrator - Bookkeeper is responsible for ensuring the smooth day-to-day operations of the office while managing essential accounting functions.

Requirements

• Record, classify, and summarize financial transactions
• Manage accounts payable and receivable
• Maintain and update the general ledger in QuickBooks
• Conduct weekly bank deposits and track pass-through expenses
• Manage shared accounting inbox and respond to financial inquiries
• Coordinate with external bookkeeping/accounting vendors
• Track weekly team billing hours
• Process semi-monthly billing and client invoicing
• Oversee day-to-day office operations
• Answer and direct calls using the office phone system
• Front Office - Greet clients and visitors with professionalism and warmth
• Coordinate meetings, travel, and company events
• Perform general clerical duties
• Maintain office equipment and vendor relationships
• Support internal communications and company-wide initiatives
• Conduct background checks and reference verifications
• Assist with HR document preparation and formatting
• Provide scheduling and administrative support to HR Advisors
• Maintain strict confidentiality with client and employee information

Benefits

• Comprehensive health, dental, and vision coverage
• 401(k) retirement plan
• Generous Paid Time Off
• Paid Sick Leave
• Paid Leave (Jury Duty, Bereavement leave, etc.)
• Opportunity to work with a mission-driven HR consulting firm
• Collaborative, supportive team environment
• Exposure to diverse industries and client operations
• Professional development and growth opportunities
• Meaningful work aligned with people-first values