Administrative Assistant (Temp)

Para Los Niños (PLN) is seeking an Administrative Assistant to provide clerical and administrative support to the Youth Workforce Services Program Director. The position is responsible for general clerical duties, including scheduling appointments, transferring phone calls, taking messages, and typing or word processing of letters, reports, and other forms.

Requirements

• Monitor phone inquiries
• Receive visitors and respond to direct requests for information
• Maintain files of all incoming/outgoing correspondence
• Type and translate letters, reports, and other program material
• Maintain and monitor roster of participant files
• Assist Program Director in communication with subcontractors, partner agencies, and CDD
• Gather data and prepare required reports
• Assist with any special projects related to the overall operation of the program
• Processing and monitoring of check, reimbursement requests, and purchase orders
• Booking travel and hotel arrangements
• Maintain inventory and distribution of office supplies
• Maintain master calendar of meetings and staff schedules
• Assist with event logistics
• Provide administrative support to staff
• Maintain and update database(s)
• Attend, record, and transcribe minutes of collaborate and staff meetings
• Ensure that YWS offices are kept organized
• Follow up/ensure projects are completed as planned

Benefits

• Health insurance
• Paid time off
• Retirement plan
• CPR/First Aid certification
• TB test clearance
• Verification of Immunizations