Administrative Assistant - Temporary
Recruiting Source InternationalNashville, Tennessee, United States
Posted March 16, 2026
60000 - 70000 USD
About the Company
Recruiting Source International, founded in 2003, is a Houston‑based full‑service workforce solutions firm that specializes in right‑fit placements across IT, aviation, automotive, chemicals, manufacturing, energy, finance, healthcare, and maritime sectors. Leveraging a robust, grassroots‑networked database, the company sources high‑caliber talent that traditional job boards miss, and delivers executive search, direct hire, temporary staffing, payroll, and technical consulting services. Its award‑winning reputation stems from a commitment to match candidates’ skills and culture with client needs, ensuring long‑term success for both parties. As a WBE, MBE, DBE, WOSB, SBE, and HUB certified partner, Recruiting Source International combines industry expertise with inclusive hiring practices to serve public and private organizations worldwide.
Job Description
The Administrative Assistant performs administrative support duties and tasks for the VP, Finance – Deputy Chief Financial Officer (CFO) and Procurement Department to ensure synchronized, collaborative, and coordinated efficient operations.
Requirements
- Coordinates activities between VP, Finance – Deputy CFO and Procurement Department
- Answers and directs phone calls in a professional manner
- Coordinates calendars, meetings, schedules and appointments as required
- Receives, sorts and distributes mail
- Organizes and schedules meetings and appointments
- Produces and distributes correspondence memos, letters, faxes and forms
- Prepares staff reports and participates in staff meetings
- Develops and maintains filing system for department
- Handles sensitive information in a confidential manner
- Orders and maintains office supplies for department
- Organizes and books travel arrangements
- Receives invoices, reviews for accuracy and submits for payment
- Procures items and services for the department; tracks records in adherence with procurement procedures and processes
- Suggests changes in office task workflow to improve efficiency
- Assists in preparing presentations and materials
- Coordinates the repairs and maintenance of office equipment
- Interprets policies, rules and regulations as required
- Maintains professional and technical knowledge
- Sets up vendors in the D365 system, verifies application, W-9 and insurance requirements
- Responsible for transactions on GOVDeals surplus auction site
- Verifies required information for advertisements
- Develops, reviews and edits presentations; builds spreadsheets and coordinates staff actions as required
- Assists in preparing presentations and materials
- Maintains regular and on-time attendance
- Follows all safety regulations
- Supports company's commitment to its culture and values, including Respect, Integrity, Service and Excellence (RISE)
- Performs other duties as assigned
Benefits
- Generous Paid Time Off
- 401k Matching
- Retirement Plan
