Legal Practice Assistant

We are seeking a talented and motivated individual to join our team as a Legal Practice Assistant. The role will provide administrative support for attorneys and other timekeepers in the Regulatory Investigations, Strategy & Enforcement Practice Group.

Requirements

• Perform specialized administrative work for the practice group
• Develop and maintain a deep understanding of department objectives and requirements
• Code and enter timekeeper's time and costs in the firm's time and billing system
• Coordinate large volume client billing
• Support new client and business development efforts
• Process expense reimbursement requests and process invoices
• Serve as a knowledge resource in specific practice group requirements and firm policies and procedures
• Handle tasks related to client billing
• Liaise with administrative departments to coordinate all aspects of workflow support for attorneys
• Prepare routine correspondence, read, and route mail
• Conduct general research and responsible for file maintenance
• Handle complex edits in legal documents
• Ensure effective calendar management
• Arrange domestic and international travel and create and submit related expense reports
• Collaborate with resources inside and outside the firm as appropriate to complete projects or tasks
• Manage information electronically using the firm's database file management system and a records management system
• Provide overflow assistance to administrative legal support team
• Maintain attorney bar membership records and CLE records
• Prepare and file legal documents in Federal and State courts (including electronic filings)
• Prepare legal documents, correspondence, and binders
• Provide administrative support for all aspects of litigation, including discovery and trial preparation
• Manage complex tasks such as reviewing detailed information, submissions, and reports, and coordinating the distribution of these and other materials