Document Control Associate

The Document Control Associate is responsible for managing and maintaining the company's documentation system, ensuring all documents are properly controlled, up-to-date, and accessible to authorized personnel.

Requirements

• Maintain and organize physical and electronic documents to ensure easy retrievability, as well as maintain proper distribution, access, preservation, and retention.
• Distribute documents to appropriate stakeholders as required.
• Enter document data into management systems with accuracy and completeness.
• Scan, print, and make copies of documents
• Provide general administrative support to the document control team.
• Assist with preparing documents for review and approval.
• Support the implementation of change control tools.
• Control (generate, modify, update, archive, etc.) serial numbers in the ERP database and ensure accuracy and consistency of labeling physical products.
• Ensure all documents meet company Quality Management System requirements.
• Assist in preparing and providing documentation for audits and inspections.
• Assist in regular audits to ensure document integrity and compliance.
• Coordinate with various departments to gather, review, and process documents.
• Set up the employee training requirement and maintain the training records.
• Assist the Document Control Specialist and Technical Document Writer in developing and maintaining training materials and user guides for document control systems.