Personnel Coordinator

Supports financial and administrative operations for an assigned area and assists with the development of and administers operating budgets. Responsibilities include grant administration, financial reporting, purchasing, travel, payroll, and onboarding of new staff. Coordinates facilities and space planning, information technology support, and provides reports and analysis to leadership to support decision making.

Requirements

• Associate of Science and 2 to 3 years of experience or equivalent combination of education and experience is required.
• Work closely with senior management to develop and administer annual operating budgets as well as ongoing management of endowments, gifts, residuals, etc.
• Will be responsible for the management of accounts for a set number of service lines/ departments and provide reports as needed to faculty directors and senior management.
• Will assist with the development of proposal preparation, including budget preparation for grant submissions.
• Provide financial support for a set number of departments/ divisions. This includes purchasing, travel and expense activity, and journal entries
• Will be involved in all areas of payroll and HR. Assist in creating job postings, recruitment, hiring of new staff. Responsible for on-boarding of all new staff. Assist grants managers with creating and monitoring distributions for staff
• Coordinate all facilities and IT support requests. manage space inventory and work with senior leadership when space requests/moves occur. Make recommendations regarding the usage of space and provide recommendations to senior leadership regarding this usage. Implement space changes/moves and be the point person for all aspects of related to space management

Benefits

• Health, Life, and Flexible Spending Accounts
• Tuition
• Retirement
• Time Away from Work
• Long-Term Care Insurance
• Wellness and Work-life Resources
• Professional and Personal Development
• University Resources
• Discounts and Special Services
• Flexible Work Hours
• Penn Home Ownership Services
• Adoption Assistance