Human Resources Coordinator

The Human Resources Coordinator provides administrative and operational support to the Human Resources team while gaining broad exposure to HR functions across the organization. This role works closely with HR Business Partners and Talent Acquisition Partners located across multiple states who support employees across numerous locations, assisting with HR processes, documentation, onboarding activities, training administration, recruitment coordination, employee engagement initiatives, and compliance-related activities.

Requirements

• Maintain employee records in HR systems, network folders, and electronic employee files while ensuring the integrity, accuracy, and confidentiality of employee information.
• Support efforts to convert paper employee files to digital formats and assist in improving HR document management and recordkeeping processes.
• Compile and maintain HR data, reports, and documentation as requested.
• Coordinate onboarding activities for new hires, including preparation of new hire packages and gathering onboarding documentation.
• Conduct new hire orientation sessions and assist new employees with onboarding requirements and HR-related questions.
• Support administration of the Learning Management System (LMS), including training assignments, tracking completion, and assisting employees with questions.
• Assist with the employee termination process when appropriate – documentation preparation and coordinating exit procedures.
• Respond to or escalate inquiries from prospective, current, and former employees related to HR policies, hiring processes, onboarding procedures, and general HR questions.
• Assist with scheduling meetings and documentation of HR discussions and follow-up actions.
• Support the preparation of HR reports, presentations, and materials for internal meetings and initiatives.
• Support HR communications and assist with employee engagement activities.
• Participate in HR process improvement efforts aimed at increasing efficiency and effectiveness of administrative workflows.
• Assist Talent Acquisition partners with recruitment efforts for select roles, including coordinating interview schedules and communicating with candidates regarding interview logistics.
• Conduct initial candidate phone screens for select roles as appropriate and assist with recruitment tracking.
• Maintain working knowledge of applicable employment laws and assist with ensuring compliance with HR policies and government regulations including FLSA, FMLA, ADA, and EEO requirements.
• Perform other duties as assigned in support of HR operations and organizational initiatives.

Benefits

• Paid Time Off
• Health benefits and programs - medical, vision, dental, life insurance and more
• 401(k)
• Short term disability
• Long term disability
• Maternity/Paternal leave after 1 year of service
• Tuition Reimbursement eligible after 1 year of service
• 10 paid holidays