The Human Resource Coordinator is responsible for assisting the Human Resources function within the company including employee administration, management of personnel records, compliance with laws and regulations, interview scheduling, new hire administration and other duties as assigned to support human resources.
Requirements
- Prepare offer letters and employment contracts for successful candidates to be signed by HR Director or HR Manager.
- Coordinate new hire onboarding processes, including ensuring that all onboarding documents are properly executed and filed, facilitating new hire orientation and introducing new hires to company policies and culture.
- Track and maintain employee certifications in appropriate record-keeping software.
- Assist in the preparation of legal documentation for HR and Legal teams.
- Assist HR team with regular data audits of all HR systems and record keeping platforms.
- Support HR team in administering employee benefits programs.
- Provide guidance to employees on HR-related policies and procedures.
- Maintains accurate and up-to-date human resource files, records, and documentation.
- Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff or management.
- Maintains the integrity and confidentiality of human resource files and records in appropriate shared drives
- Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
- Provides clerical support to the HR department such as Open mails and distribute to appropriate departments. Orders and maintains office supplies and inventory levels/needs.
- Be familiar with current HR company policy's, state & federal regulations, trends, and practices to ensure compliance, especially CA
- Assist employees by answering questions regarding policies, procedures and other matters as needed
- Support HR leadership in educating employees on and enforcing company policies
- Helping management track employee training and support as needed
- Foster positive employee relations and work to solve any employee issues that surface
- Support any HR special projects, including the safety committee
- Assist in preparing or prepares correspondence as requested
- Supports Talent Acquisition with new hire tasks such as background checks and orientation
- May assist with payroll functions including processing, answering employee questions, fixing processing errors, and distributing checks in ADP
- Acts as a liaison between the organization and external benefits providers and vendors, which may include health, disability, and retirement plan providers.
- Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.
- Communicate with facilities management and assistance with facility related tasks as needed.
- Performs other projects and duties as assigned.
Benefits
- Dental insurance
- Health insurance
