The HR Administrator provides essential support to the HR department by handling administrative tasks, maintaining employee records, and assisting with recruitment activities.
Requirements
- Manage day-to-day HR administrative functions, including document management, correspondence, and meeting coordination.
- Prepare, edit, and distribute HR documentation such as letters, reports, presentations, and internal communications.
- Maintain and update HR forms, templates, policies, procedures, SOPs, and RACIs.
- Ensure all employee records are accurate, up-to-date, and compliant with recordkeeping requirements.
- Input, update, and maintain employee information within HRIS and internal systems.
- Ensure data integrity, accuracy, and confidentiality across all HR systems.
- Generate and analyze regular and ad hoc reports, including KPI tracking and workforce metrics.
- Administer the full employee lifecycle, including onboarding, employment changes, and offboarding.
- Prepare and process employment contracts, new hire documentation, termination packages, WSIB documentation, and related correspondence.
- Coordinate and conduct new hire orientations and onboarding sessions.
- Support recruitment activities, including job postings, resume screening, interview scheduling, and candidate communications.
- Support the recruitment and selection process.
- Coordinate, schedule and track mandatory internal and external training.
- Maintain and update the training matrix and employee training records.
- Prepare training materials, certificates, and employee recognition awards.
- Support the delivery of training and onboarding programs.
- Maintain and track the performance review schedule and matrix for all employees.
- Support and ensure consistency in the administration of performance review processes.
- Monitor completion rates and follow up with managers to ensure compliance.
- Respond to employee inquiries regarding HR policies, procedures, and programs.
- Support managers in interpreting and applying HR policies and practices.
- Maintain internal HR and Health & Safety communications, including digital displays, presentations, and bulletin boards.
- Prepare and update presentation materials for meetings, orientations, and training sessions.
- Coordinate HR programs and initiatives to support employee engagement and organizational effectiveness.
- Plan and manage company events and social activities, including employee engagement initiatives.
- Ensure HR practices comply with company policies and applicable legislation.
- Identify and support continuous improvement opportunities in HR processes, reporting, and documentation.
- Take ownership of assigned tasks and ensure deadlines are consistently met.
- Prioritize workload to effectively respond to changing business needs and operational demands.
- Maintain responsiveness and follow-through on all HR requests and deliverables.
- Collaborate across departments to support business objectives and workforce needs.
- Escalate risks or delays in a timely manner with recommended solutions.
- Perform additional duties and projects as assigned.
Benefits
- Profit Sharing
- Health & Dental
- Health Care Spending Account
- Education Assistance Program
- Employee Assistance Program (EAP)
- Company Events
- Floater Days
- Paid Holidays
- Shift Premiums
- Annual safety footwear reimbursement program
