Sales Coordinator, Events (Catering)

The Sales Coordinator, Events (Catering) provides strategic administrative support to the Events (Catering) Department, contributing to the organization as an active business partner responsible for supporting the company's goals, objectives, vision, mission, and values.

Requirements

• Very detailed and task oriented
• Provide general administrative support and perform the duties of other team coordinators when required.
• Support managers by coordinating site inspections, menu tastings, pre-cons, and internal communication with operational departments.
• Create and assist with all In-House Event requests and BEOS
• Communicate effectively with Banquets, Culinary, Rooms, and other operational teams to relay client needs and special requests.
• Assist clients in the absence of a Meetings & Events Manager, providing prompt, professional, and solution-oriented service.
• Oversee office stationery par levels and the necessary ordering.
• Run and distribute daily, weekly, and monthly reports as required by the Meetings & Events team.
• Prepare accurate written correspondence including reports, Banquet Event Orders (BEO), group resumes, schedule of events, printed menus, and e-mails.
• Support the department with time management on execution of projects
• Assist with creating POs and vendor management
• Creation of files for each new group with copies of the contract and necessary turn-over check list, and then following group departure, the breakdown of each file and storage of necessary paperwork.

Benefits

• Paid Time Off
• 401k Matching