Remote Executive Assistant (QuickBooks Desktop)
The Hello TeamUnited States
Posted January 15, 2026
Full Time
About the Company
The Hello Team delivers 24/7 phone answering and lead capture services tailored to the home healthcare sector. Their agents, trained specifically for the industry, handle inbound calls in English, Russian, Uzbek, and Spanish, ensuring HIPAA‑compliant communication and accurate data collection. The team integrates seamlessly with clients’ CRMs, sending real‑time notifications and even booking appointments on demand. Leveraging advanced scripting software and a focus on high‑grade English proficiency, The Hello Team offers a reliable, multilingual solution that keeps businesses open and responsive around the clock.
Job Description
We are seeking a reliable and detail-oriented Remote Executive Assistant (QuickBooks Desktop) to handle customer communication, medical supply purchasing, and day-to-day administrative tasks.
Requirements
- Strong English communication skills (written and spoken)
- Excellent interpersonal and collaboration skills
- Prior experience with medical supply purchasing
- Prior experience in administrative, personal assistant, operations support, or related roles
- Familiarity with basic functions of QuickBooks Desktop
- Strong follow-up and communication skills (phone and email)
- Strong multitasking and organizational skills with the ability to manage priorities
- Out-of-the-box thinker, reliable, highly detail-oriented, and proactive problem-solver with a positive attitude
- Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace (Docs, Sheets), preferred
- Sound judgment and ability to work independently with minimal supervision
- Reliable computer (Windows 10 or newer), two monitors, and stable high-speed internet
Benefits
- 100% remote work
- Compensation in USD
- Full-time position with 40 hours weekly
- Flexible working hours (9:00 AM – 5:00 PM, 10:00 AM – 6:00 PM, or 11:00 AM – 7:00 PM EST)
- Great work environment with potential for growth